How can companies prepare for work from office environment

Insure My Team
|
March 15, 2022
Work from office environment

With the rise of remote work and the gig economy, many companies have more flexibility in where, when and how their employees work. But it's not always a perfect solution for everybody. The work from home culture is slowly returning to the workplace, and it's time for companies to prepare for it. 

There are many compelling reasons why companies should consider reintroducing a workplace culture. The main reason is that interacting with colleagues on a daily basis can greatly improve efficiency and productivity. Also, working from the office can encourage employees to make stronger connections with each other, which can help foster a stronger work environment

But by now, most employees have settled into work from home, would they want to go back to the office?

The truth is, they probably don’t — at least not all the time. Many employees who have been working remotely since March have come to prefer it, and they're likely reluctant to return to a traditional office environment full-time — even as some businesses begin reopening their doors.

For many employees, going back to the office will be an uncomfortable transition due to concerns about health, safety and productivity. It’s up to employers to mitigate these challenges and make it as easy as possible for employees to adjust to this new normal.

To help you get back on track and keep your team motivated, we’ve put together some tips on what to do while you resume WFO (work from the office): 

  1. Enable A Partially Distributed Workforce Hybrid Environment
Enabling a hybrid work environment can benefit your business in many ways that can include:
  1. Improved employee retention and productivity
  2. Improved overall morale
  3. Increased efficiency and effectiveness

But Employees who work remotely will find it challenging to have long commutes every day so what needs to be done to make the WFO environment easy for them?

Establish proper communication:

As you establish new work from office guidelines, it is important to keep employees informed of your methods and efforts. To ensure that employees are fully informed on the steps that you’re taking to address any issues, schedule a Q&A session to discuss your strategy.

Be flexible:

After Covid-19 working from the office will be difficult for employees and if your employees are uncomfortable or feel unsafe in the office, their work will suffer. The management should be willing to listen to input from employees and willing to adjust to their particular working styles. 

How can you enable a partially distributed workforce?

As a leader, you'll have to determine if this is the right move for your company. Here are some things to consider as you make this decision: 

  1. Will employees be willing to work from home? 
  2. Can they get all their work done without on-site interaction with co-employees? 
  3. How will you measure their performance? 

When you've assessed these items, you'll be better equipped to make an informed decision about whether or not you want to implement this change in your organization.

  1. Give Importance to Employee health & safety 

Showing concern for employee health and safety can boost employee morale while returning back to the office.

Outline safety practices such as improved air filtration, closing certain spaces in order to help with social distancing, and easy access to COVID-19 testing.

When it comes to working from the office, employees’ mental health is also an important consideration for organisations. By prioritising employees’ mental health, employers can reduce stress and anxiety for their employees. In doing so, employers have the opportunity to contribute to improved mental health in the workforce. 

  1. Change Your Hiring And Engagement Methods

The way people work is changing, and your organisation needs to change with it. 

Organisations need to make several changes in their hiring, onboarding, and engagement practices. When selecting employees, companies will need to consider several factors, including the types of tasks they are responsible for, the nature of their work environment and relationships, as well as their preferences for working in a collaborative setting.

Organisations must also find ways to keep employees engaged and invested in the company's success even when they are not physically present at the office. Companies that inspire trust, loyalty and commitment among their employees will retain employees who are more productive than those that do not.

  1. Policy Changes 

Employers may need to update or create policies to reflect the new normal. For example: flexible work timings, sick leave extensions, time-off policies and beyond. 

5. Set Clear Expectations And Protocols

One of the most important aspects of managing employee issues is establishing clear expectations and protocols for the workplace. If employees are educated about what is expected of them at all times, and if there are protocols in place for reporting bad behaviour or unacceptable situations, then an organisation can begin to deal with these issues more effectively.

This can be done through memos, staff meetings, or training sessions

Conclusion:

Transitioning back to the office may require changing old habits and creating new ones. Leaders should consider allowing for a gradual transition period to allow people time to build new habits.

Written By:
Insure My Team
Insure My Team provides accessible and affordable group healthcare to Startups, SME's and Corporate organizations.